Adult Learning Disability Team Secretary – Temporary

Date posted: 20 July 2026

Pay: £12.75 per hour

Job Description:

Team Secretary (Band 3) – Adult Learning Disability Services

Location: Coleshill Community Services, Enniskillen
Department: Adult Learning Disability
Hours: Full-time
Salary: Band 3
Closing Date: Friday 24th July 2026 at 1 pm

Temporary Contract until October 2026

About the Role

We are inviting applications for a Team Secretary (Band 3) within the Adult Learning Disability Service, based at Coleshill Community Services in Enniskillen. This role provides essential administrative and secretarial support to the Adult Learning Disability team and other professionals across the service.

The successful candidate will play a key part in ensuring the smooth running of the office, supporting communication across the team, and maintaining accurate records and documentation.

Key Responsibilities

• Provide full secretarial and administrative support to the Adult Learning Disability team
• Maintain diaries (electronic and manual), arrange meetings, book venues, and organise travel
• Take minutes at meetings when required
• Manage filing systems, mail distribution, photocopying, binding, and general office duties
• Draft routine letters and correspondence
• Handle incoming calls and enquiries, taking appropriate action
• Type letters, memos, reports, and minutes to a high standard
• Assist with PowerPoint presentations and departmental reports
• Supervise clerical staff when required
• Maintain stationery stock levels and process requisitions
• Update and search client information on systems such as Paris, Socare, or Encompass
• Collate statistical information as needed
• Operate petty cash in line with Trust policy

Essential Criteria

Applicants must meet one of the following:

• 5 GCSEs (A–C) including English Language and at least 1 year administrative/clerical experience
• OR
• NVQ Level II in Business & Administration (or equivalent) and 1 year administrative/clerical experience

OR

• 3 years administrative/clerical experienceYou must also have:
• A full UK driving licence and access to a car (unless exempt due to disability)
• Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to organise workload, meet deadlines, and work on your own initiative
• Strong communication skills and ability to maintain confidentiality
• Experience arranging meetings, taking minutes, and managing diaries

Additional Information

• Successful applicants may be required to attend a Health Assessment
• Flexible working options may be available depending on service needs
• The Trust is an Equal Opportunities Employer

Language:

 

• English (preferred)

 

Work authorisation:

 

• United Kingdom (preferred)

 

Location:

 

• Enniskillen, County Fermanagh (preferred)

 

Work Location: In person