Admin Clerk – Band 2 (SHSCT, Craigavon Area Hospital, Temporary until 06/10/2026)

Location: Craigavon Area Hospital
Hours: 37.5 per week
Reports To: Business Manager
Responsible To: Head of Service, Hospital Social Work

Job Summary

The Filing Clerk will provide efficient administrative support to the Hospital Social Work team. This includes filing patient records, data entry, creating spreadsheets, scanning, photocopying, and general office duties. The role also involves transporting files between storage areas and the office using a trolley.

Key Responsibilities

• Administrative Support — Filing patient records, scanning, photocopying, creating Excel spreadsheets, and maintaining organised filing systems.
• Records Management — Ensuring manual and electronic records are accurate, up to date, and stored according to Trust policies.
• Mail Handling — Processing incoming and outgoing mail and distributing it appropriately.
• Data & Reporting — Assisting with data entry and collating statistics when required.
• Team Support — Providing cover for other admin staff, including reception cover if needed.
• Confidentiality — Handling sensitive information in line with Trust policies.
• General Office Duties — Ensuring all tasks are completed within agreed timeframes and supporting quality assurance activities.

Essential Criteria

• 4 GCSEs including English (A–C / 9–4) and experience in administration

OR

• 2 years’ admin experience in a paid role and GCSE English (C/4 or above)
• Ability to work as part of a team
• Good organisational skills and ability to prioritise workload
• Effective communication skills
• Ability to use initiative and adapt within a changing environment

Language:

• English (preferred)

Work authorisation:

• United Kingdom (preferred)

Location:

• Craigavon, County Armagh (preferred)

Work Location: In person