Band 3 Personal Secretary – Lakeview Hospital, Gransha Park (Block Booking)

Job Description:

Band 3 Personal Secretary – Lakeview Hospital, Gransha Park (Block Booking)

Location: Lakeview Hospital, Gransha Park
Directorate: Adult Mental Health & Learning Disability
Hours: 37.5 per week (Monday–Friday)
Contract: Temporary (13 July 2026 – 30 October 2026)
Band: 3

About the Role

We are recruiting a Band 3 Personal Secretary to provide high‑quality administrative and secretarial support within the Adult Learning Disability Services at Lakeview Hospital. This is a full‑time temporary role offering a stable block booking and an immediate start.

The successful candidate will support a busy social work team, maintain diaries, organise meetings, prepare documentation, and ensure smooth communication across the department.

Key Responsibilities

• Provide full secretarial and administrative support to the team and associated professionals.
• Maintain electronic diaries, schedule meetings, book venues and arrange hospitality.
• Manage office organisation including filing systems, mail distribution, photocopying and document preparation.
• Liaise with staff, service users and carers; handle telephone enquiries and take appropriate action.
• Type letters, minutes, memorandums and reports to a high standard.
• Assist with PowerPoint presentations and departmental documentation.
• Maintain stationery stock levels and process requisitions.
• Collate statistical information and update departmental databases.
• Ensure confidentiality, professionalism and adherence to Trust policies at all times.

Essential Criteria

• 5 GCSEs (A–C) including English Language and Maths AND 1 year administrative/clerical experience
• OR
• NVQ Level II Business & Administration + 1 year admin/clerical experience

OR

• 3 years administrative/clerical experience
• Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to organise workload, prioritise tasks and work independently
• Strong communication skills and ability to maintain confidentiality
• Ability to prepare minutes, letters, reports and presentationsDesirable Criteria
• Experience using Encompass
• Previous experience within a healthcare or social work environment

Contract Details

• Block Booking
• 37.5 hours per week
• Start Date: 13 July 2026
• End Date: 30 October 2026

Additional Requirements

• Compliance with Trust policies including confidentiality, Health & Safety, infection control and records management
• Mandatory training and possible health assessment

Language:

 

• English (preferred)

 

Work authorisation:

 

• United Kingdom (preferred)

 

Location:

 

• Derry, County Londonderry (preferred)

 

Work Location: In person