Admin Support Officer (Band 4) with PA Duties - Temporary

We’re Hiring: Admin Support Officer (Band 4) with PA Duties

Location: Beech House, Antrim Area Hospital
Department: Capital Development (Infrastructure Division)
Contract: Temporary
Hours: 37.5 hours per week

About the Role

We’re looking for a highly organised and proactive Admin Support Officer with Personal Assistant responsibilities to join the Capital Development team.

This is a key role supporting the Assistant Director and Department Heads, ensuring the smooth running of administrative operations while handling sensitive information with professionalism and discretion.

Key Responsibilities

• Manage complex diaries, meetings, and appointments
• Provide full PA and administrative support to senior leadership
• Prepare reports, presentations, and briefing papers
• Organise and service meetings (agendas, minutes, follow-ups)
• Handle correspondence, emails, and enquiries efficiently
• Maintain accurate filing systems and records
• Coordinate deadlines, action plans, and departmental workflows
• Support wider admin functions and team operations

Essential Criteria

• Experience as a Personal Assistant (minimum 2–5 years depending on qualifications)
• Strong organisational and time management skills
• Ability to prioritise and work to tight deadlines
• Excellent communication skills
• Proficient in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Full UK driving licence (or alternative transport arrangements if applicable)

Desirable Knowledge

• Understanding of healthcare systems in Northern Ireland
• Experience with records management and information governance
• Pre-employment health assessment required
• Enhanced Access NI check may apply

Job Types: Full-time, Temporary

Contract length: 3 months

Language:

• English (preferred)

Location:

• Antrim (County Antrim) (preferred)

Work Location: In person